If you are one of those people who are never able to take some time out for themselves, have you ever pondered upon the reason for it? Or are you too wrapped up in your activities that while you do acknowledge the problem, you just can’t focus on going to the root cause yet? If you really are one of those people, then you just need to take a few minutes out of your life and sort things out. Below are some of the steps you can follow upon in order to work smarter instead of work harder.
- Time management skills:
May sound like a difficult task but the reality is actually the opposite. Just keep in mind a few basic rules that will help you manage your time better. For instance, switch off your mobile when working on a high priority task. Mobile is one of the greatest source of distraction prevalent in the mass. And always set a deadline that you can actually achieve.
- Less typing, more calling:
Instead of writing emails, it is often much better to pick up the phone and talk to the person responsible. It saves time. If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.
- Ask the right questions:
Often we spent so much time on things that really don’t matter. You should figure out what sort of information do you really need when making any decision. Not only will this save time but your mind will be able to filter out the clutter inside it.
- Lessen the tabs:
Too often than not, we find that our browser has way too many tabs open than necessary. This happens frequently and it is too easy to lose focus on what’s important on which tab. And ultimately we close the whole browser in frustration and have to start fresh from the beginning. If you feel like it has been happening too often for you, then you understand what you have to do. Frankly enough, why bother burdening your own self when you have already too much at hand. One possible solution to solve this tab problem is to use One Tab which keeps a list of all the tabs on your screen.
- Brevity is the soul of wit:
Simply put, be concise. Whether you are in a meeting, or writing emails or even just talking and introducing yourself to new clients, if you aren’t concise in your wordings that you are losing points. Try practicing your conversational method where you can tell people in 30 seconds why they need you. You can well imagine how useful this would be when you are making new contacts or when you are in an interview. The other person will instantly understand your message and will also appreciate you getting to the point quickly.
- Be an eternal learner:
Never stop learning. And never assume that you have learned everything that you can. Always be on the lookout for improvement opportunities where you can fill up any gaps in your skills. Always stay updated on current affairs and recent developments all around the world. Once you have acquired the habit of continuous learning, you will easily see how much you are ahead of your colleagues. You will be better suited to adapt to the ever changing world.
- Look after yourself:
When asked what the greatest resource is, many people would answer money. Or time. Some would say your network. But what people don’t realize is all of these can be boiled down to one fundamental aspect. YOU. You are the greatest resource for your own self. Hence it is vital that you take care of your own body and pay attention to its needs. Set up a proper sleeping schedule. Allocate your time to exercise and relaxation without which, you simply cannot survive and your mind and body will eventually burn out.You just have to make sure that you are in the peak condition. It might be useful to remember that for every one and a half hour of work, you need an approximately 15 minutes of break. During those 15 minutes, you can take a walk, or exercise or eat something. Up to you. But that 15 minute break is extremely important.
- Beware of failure:
Yes failures will happen. No matter where you go, what you do, and how successfully you do it, there will come a time where you have to face failure. It is simply an undeniable part of life. Your projects might go awry, deadlines might be missed, and anything can happen that will set you back. Here is when you need to remember not to be discouraged and keep your head high. Since failures are inevitable, it is better to learn from them instead of trying to run away from them.Honestly, in my opinion, if you can manage to have a positive and constructive outlook on your failures and can learn from your mistakes, I don’t regard it as a failure. On the contrary, I would even say that you were successful.
- Don’t burn yourself out:
Don’t be overconfident. You have your limits. No matter how much talented you are, there comes a time when you just need to stop. Try to delegate your tasks to various time slots so you would know exactly what to do and when to do it. You don’t have to cram everything at the last moment. And perhaps the most important thing to understand is to know when to stop. When to finally switch off your computer.
These basic steps to work smarter may seem like clichéd and obvious. Surprisingly, not many people follow upon them. And you can even see for yourself that they are not very difficult. You just need a little bit of dedication.